The Optivision Laboratory Management System is fully menu- driven, guiding you through each section of the program with instructions written in ophthalmic laboratory terminology.
Because the Optivision system is easy to understand, simple to use, and truly user-friendly, your learning time is greatly reduced and the initial impact of computerizing your lab is minimized. Your lab is quickly up and running, and you can immediately realize the value of the system as you see results in increased productivity.
One of the major objectives of the Optivision Laboratory Management System is to reduce errors in the order entry process. Wherever possible, data is checked during entry. For example: powers must end in .00, .12, .25, .37, .50, .62, .75, or .87; adds must end in .00, .25, .50 or .75; axis must not exceed 180 degrees; plus and minus signs on cylinders are verified. A warning is posted on the screen when an error is caught, and a correction must be made before the operator can continue.
Segment heights may be entered as actual heights or as so much above and below, such as “21” high or “-5” below. Heights of the optical center in single vision lenses are entered as an amount above the bottom of the frame.
Most lenses today have OPC bar codes printed on their packages, and many frame manufacturers are complying with this standard as well. Optivision software makes the maximum use of these bar codes in order entry and inventory management.
The lens OPC codes are scanned at the time an order is entered. The following lens information is brought into the order from a database:
- Lens description
- Lens style
- Designation of finished or semi-finished
- Lens material
- Scratch coated or not
- Lens color
- UV coated or not
- Base curve or sphere power
- Add or cylinder power
- For a right or left eye
- Refractive index
- True curve
- Seg inset
- Seg drop
As all of the above occurs, the lens is also taken out of inventory.
Optivision software has two order entry systems. One system operates on the basis of a qualified person choosing the lenses to be used for the Rx and the order is entered using the bar code reader to bring in the lens parameters. This option prints a shop work ticket when the order is entered.
The other system assumes that the program will choose the lenses and produces a lens pick ticket. The lens pick ticket lists the material, index of refraction, lens type, base curve, add, power of usable stock lenses, and the exact location of the lenses in the stock room, quantity on hand, or if none on hand, how many are on order and when ordered. If you do not normally stock the lens, the system reports the OPC code of a lens that will work for the order, letting a clerk add it to the lens ordering system.
If the Rx is being entered from a lens pick ticket, the stock room clerk will put the lenses selected in the tray. Using a bar code wand, the clerk scans the tray, then scans the right and left lenses. The system will check to see that the lens picked conforms in all pertinent respects. The following items are verified:
- Lens style
- Lens material
- Lens index of refraction
- Scratch coating
- Lens color
- Base curve (within +/- 1.00 D.)
- Sphere, if stock lens
- Cylinder, if stock lens
- Right or left eye correct
If an error has been made in picking the lens, the system will print a list of the errors. Otherwise, the system will print a shop work order with all of the surface and bench room data.
If any of these parameters become acceptable, such as a doctor-approved change from FT25 to FT28, the error warning may be overridden and the order will be changed accordingly.
The lens OPC codes are a very important, integral part of the Optivision system. They facilitate fast, accurate order entries and are vital to comprehensive inventory management.
If your company sells stock finished lenses, the bar code reader really simplifies the process. It lists the lenses bar-coded and invoices them for you on an invoice that allows you to put the patient’s name and tray number on it for your customer.
The Optivision system has a maximum/minimum system for “just-in- time” inventory. As each Rx or stock order is entered, the on-hand quantity is reduced, and when this quantity reaches the minimum, the system reorders it back to the maximum. At the operator’s command, an order is created and printed out by vendor for you to verify and add or delete items. After the order is ready, it will be transmitted automatically to the vendors that have the facilities for electronic ordering.
Through the OPC codes on lenses, frames and trays, the Optivision software performs the following:
- Removes items from inventory
- Returns items to inventory
- Transmits the orders directly to the vendor’s computers
- Gives product usage analysis reports
- Prints a production cost analysis report
- Prints a product usage analysis report by customer
- Provides an inventory master report with quantities on hand and their dollar value
- Tracks the order through the lab (required hardware additional)
- Creates a history of each order (how many times and when the order was at a work station)
Changes in the order that occur after the order has been entered are easily made without reentering the entire order again. On command, the system replays the original order, allowing the changes to be made, and then a new work ticket reflecting the changes is printed.
The Optivision lens grinding specifications are derived from mathematical, trigonometric, algebraic, plane geometry and physics calculations on each and every lens, not from some “grinding chart.” These original calculations make Optivision software one of the most accurate systems on the market today. Reduction of spoilage is very important to keeping your profits high, and the Optivision system strives to maintain accuracy throughout the system.